I need a online data room, can one use a network drive instead?

Describe the image: system drive, QQ mailbox, or Google Docs are free to file distribution tools. Why should I use a paid dataroom? When you use network media to send out confidential documents, it is important to understand the characteristics of different media. Simply put, different discussing tools have a different focus, and never everyone is suitable for transferring important docs. Among them, the is more suitable for sharing important papers, confidential documents, and confidential materials. The leader of the local company, naturally , you do not want important company files to leak. Among the many file-sharing tools, a virtual data rooms is always better than other tools for the following reasons:


virtual dataroom

A due diligence virtual data room is more secure, so this solution is the mass for large banks and even gov departments. The most important function of a data room software can be security, and secondly, it is easy to make use of. For both parties to the transaction, the security and confidentiality of information are very significant.

Using the data room providers, the administrator can remotely control person permissions. After the project is closed down, the administrator can remove the person from the project, and can also remotely lock the downloaded file simply by changing the permission settings. Along with these basic security measures, several provide functions such as adding watermarks. Administrators can add a watermark to a file or perhaps restrict printing.


From the file office manager to project updates, a online help room can offer users to supply complete, personalized management services, an additional file-sharing tool is difficult to do this. A professional box data room will provide every single client with at least one project manager who will help you create and manage a complete virtual data room. These transaction coordinators happen to be experienced and available 24 hours a day, plus users can contact them without notice.

End purpose

A secure data room has more complete functions, communication among users is more convenient and faster and transactions are smoother. Unlike other file-sharing services, the electronic help room provides a more intuitive rights management function. After developing a project, administrators can open different permissions for different users. Users may be added or removed with 1 click, permission changes can be in line with the entire project or one of the folders or even on one file. Some of the even more complete even provide more systematic control, for example , whether users can copy, print out, or even restrict screen printing or even add a personalized watermark.

Other virtual dataroom advantages

Even if the user downloads available the file to his computer, these types of restrictions still exist. As a simple instance, user A saves the document on his computer, and when the job is completed, the user is deleted through the project by the administrator. From now on, just about all files uploaded to A will be locked.

Some have a question and answer purpose. Here, buyers and sellers can ask questions directly and answer them. Besides, managers can classify questions and solution several questions, answering questions, contain links or attach other data as supporting materials when addressing questions. After the project is completed, the administrator can export all the question and answer records to an Excel spreadsheet.

The secure data room also has an email alert feature. When you upload a new file, all users will receive a reminder email. If you are concerned that too many reminder emails could annoy users, you can also set up a regular email every day or week to remind users that the project continues to be updated.

Project information allow administrators to view data usage in a project at any time: who downloaded which file, etc . Thus, services such as a web drive, a QQ mailbox, or Google Drive are more suitable for people to share public information or even less important information. For a company, the online data room is more secure and trusted.

When managing finances, regardless of direct investment funds, investment capital or hedge funds, the ability to manage funds independently determines their final result. The use of a data room services allows companies to provide transparent demand while maintaining control over info. Blocking important information and restricting end user access (including downloading, printing, etc . ).